The Analysis of Medical Document Imaging during Depreciation Files

Abstract

Document Media Transfer is the process of transferring media from hardcopy data to softcopy (digital). So that data or documents in digital format are expected to improve performance within agencies that are directly involved in the use of documents, both in searching for data and for updating data. To find out the implementation of the electronic transfer of medical records, it is necessary to look at the process of implementing the electronic transfer of medical records and the existing constraints. One of the general hospitals owned by the provincial government (anonymous was being used upon request) implemented a process of medical record imaging in April 2013. By using a descriptive case study approach based on in-depth interviews and observation from January to May 2022, the study analyzes the implementation of the medical document imaging process during depreciation files. The subjects of this study consisted of three medical records clerks and one IT officer. The result showed that there were some stages in the process of medical document imaging as well as the depreciation files in which the lack of human resources, no fixed procedure, and work instructions, and no connections between the result of imaging and the Health Information System as well as limited budget for imaging tools for a large-size sheet of medical records has become the obstacle of the whole process.